C&W Haripur Tender for Sarai Gadai to Simana Road Repair and Maintenance

The Government of Khyber Pakhtunkhwa, C&W Highway Division Haripur, invites tenders from eligible firms and contractors through the E-PAD system under the single-stage, two-envelope procedure, in accordance with KAPPRA Procurement Rules 2014 and E-PAD Regulations 2025.

Bids must be submitted by 12:00 PM on 30 November 2026. Technical bids will be opened on 30 November 2026. Financial bids will be opened after approval of the technical bids by the competent authority.

A pre-bid meeting will be held on 24 November 2026 at 11:00 AM in the office of the Chief Engineer (EAST), C&W Department, Abbottabad.

Bidding solicitation documents may be downloaded from the E-PAD system. Documents may also be obtained from the procuring entity’s office upon submission of a formal application, valid and up-to-date PEC registration, C&W Department registration card, and a non-refundable fee of Rs. 5,000. This facility is available to bidders facing internet or other complications with tender submission. Documents may be obtained during office hours on or before 26 November 2026.

Technical proposals must comply strictly with the bidding documents and include a valid registration certificate, the C&W Department enlistment, and supporting documents establishing general capabilities, financial soundness, relevant experience, personnel and equipment capabilities, valid NTN/income tax certificates, and other documents substantiating the technical bid.

Bids up to 10% below the Engineer’s Estimate must carry bid security equal to 2% of the Engineer’s Estimate. Bids more than 10% and up to 20% below the Engineer’s Estimate must carry an additional security equal to 8% of the Engineer’s Estimated Cost, in addition to the 2% bid security. Bids more than 20% below the Engineer’s Estimate must carry additional security equal to the difference between the submitted bid amount and the Engineer’s Estimate, together with a detailed rate analysis.

Failure to provide the required additional security, where applicable, or the rate analysis will make the bid non-responsive and result in forfeiture of bid security, except where otherwise decided under Clause 4; the next-lowest bidder will then be considered. Call deposits from scheduled banks are acceptable.

If the detailed rate analysis is disapproved as unconvincing, the Head of the Procuring Entity may declare the bid non-responsive without forfeiting bid security, subject to recording reasons.

Additional security may be replaced by a bank guarantee of an equivalent amount from a scheduled bank after commencement of work. It will be released in four equal instalments of 25% each upon completion of 25%, 50%, 75%, and 100% of the project.

Bidding will take place through the E-Bidding system. Technical and financial bids must be submitted online. The original affidavit required with the technical bid and all call deposits or additional bid security, with the relevant envelopes clearly marked, must also be submitted to the office of the undersigned in accordance with the two-envelope procedure.

Technical evaluation will be conducted on a pass/fail basis, considering PEC and C&W registration, tax compliance, relevant experience during the last five years, performance, technical personnel, equipment, financial status, audit reports, managerial capability, and litigation status.

Complete bids must be submitted within the stipulated date and time. Bid security in the form of a Call Deposit Receipt (CDR) must be enclosed with the financial proposal. An undertaking on judicial stamp paper must confirm submission of bid security and additional security with the technical bid; otherwise, the bid will be considered non-responsive under the KPRA notification. Bidders applying for multiple works must submit separate technical proposals for each scheme.

Rates must be quoted on the BOQ/MRS system for both MRS and non-MRS items. The validity period is 90 days. In the case of identical evaluated bids, the technically superior bidder will be declared successful. The completion period will commence from issuance of the Letter of Acceptance (LOA). Financial bids will be opened only after approval of the technical evaluation by the competent authority. Bid securities of the first-, second-, and third-lowest bidders will be retained until approval of the bids. Any bidder providing false or misleading information will be disqualified and debarred.

All bidders must be registered with the Khyber Pakhtunkhwa Revenue Authority under the Khyber Pakhtunkhwa Finance Act, 2013, to be eligible to participate.

Under KPPRA Notification No. SRO(29)/Vol:1/40-2025-26699-711 dated 29 October 2025, failure to submit original bid security and additional security within the stipulated time will result in debarment for one year. A second violation will result in blacklisting for a minimum of three years, in accordance with Rule 44 of the Khyber Pakhtunkhwa Public Procurement Rules, 2014.

The successful contractor must execute work equivalent to 25% of the estimated scheme cost, according to the implementation schedule, from the award date of the contract, from its own resources, irrespective of whether funds for the scheme have been released.

The participating contractor or firm’s name must be entered on the Call Deposit Receipt submitted with the tender. A CDR without that name will not be accepted as valid for the tender.

Issuing authority: Executive Engineer, C&W Highway Division Haripur. Telephone and fax: +92-995-920043. Publication reference: INF(P)5525/26.