Punjab Highway Patrol Gujranwala Tender 2026–2027 for Supplies, Vehicle Repairs and Equipment

The Superintendent of Police, Punjab Highway Patrol (PHP), Gujranwala Region invites electronic bids through the Punjab e-Procurement System for framework contracts covering supplies, repairs and maintenance for the financial year 2026–2027. Procurement will be conducted through competitive bidding on a lot-wise basis.

Eligible participants include bidders, firms, companies, general order suppliers, manufacturers, authorized agents, dealers, distributors and joint ventures, where applicable. Participants must be registered with the Punjab e-Procurement System and PPRA Punjab, engaged in trading, and registered with the relevant federal and provincial registration authorities for income tax, sales tax and Punjab sales tax.

Submission and Opening Schedule

Bids must be uploaded and submitted through the Punjab e-Procurement System. The committee will open the bids on the same day under PPRA Rule 30(1), in the presence of bidders or their representatives who wish to attend.

Bidding Documents and Procedure

All procurement will be conducted electronically under Rule 12 of PPRA. Bidding documents containing the terms, conditions, requirements and specifications can be downloaded before the closing date and time from the PPRA website at http://ppra.punjab.gov.pk and the Punjab e-Procurement System at https://ep.punjab.gov.pk/. Documents under Rule 25(2) may be available immediately after publication under Rule 25(1), in accordance with Section 6 of the Punjab Procurement Regulations 2024. If a public holiday or another reason affects the receiving or opening date, the next working day will apply.

Bidders must submit bids lot-wise and quote for the whole lot. Quoting for only one or some items within a lot, or quoting conditionally for one or more items, may result in rejection at the outset. Bids may be evaluated lot-wise, and each whole lot will be awarded to a single lowest evaluated bidder.

Each lot-wise electronic bid must be submitted as a single package containing the technical and financial proposal, inclusive of all taxes, in complete conformity with the bidding documents and the prescribed Punjab e-Procurement System requirements.

The procurement will follow Punjab Procurement Rules 2014, Section 38(1), using the Single Stage–One Envelope procedure. Technical samples and brochures for each lot must be provided where applicable, as required by the e-bidding documents, and will be evaluated.

Bid Security and Contract Conditions

Each bidder must submit bid security equal to 10% of the estimated cost of the relevant lot, as shown above, under Rule 27 of PPRA 2014, Chapter V. The security must be placed in an envelope clearly marked with the lot number and title, in the form of a CDR, bank guarantee, demand draft or pay order issued by a bank from the Bank of Punjab panel, in favour of the Superintendent of Police, PHP, Gujranwala. It must be submitted before the electronic bid submission deadline. A copy must also be uploaded to the Punjab e-Procurement System as part of the technical bid.

Upon acceptance of the tender, the bidder must deposit a performance guarantee issued by the Bank of Punjab under PPRA Rules 2014, Section 56, Chapter VII. The guarantee must equal 2% of the total contract value and be deposited as a call deposit in the name of the Superintendent of Police, PHP, Gujranwala. The successful bidder must execute the contract agreement. The performance guarantee will be refunded upon successful completion of the contract.

The Superintendent of Police, PHP, Gujranwala may reject all electronic bids or proposals at any time before acceptance under Rule 35 of PPRA 2014. Upon request, the procuring agency will communicate the grounds for rejection to a bidder but is not required to justify those grounds.

An electronic bid or proposal containing incorrect or incomplete information, an untraceable virus, or a submission against the wrong lot will be rejected.

Bids will remain valid until the close of the financial year on 30 June 2027. Repeat orders must not exceed 15% of the original procurement under Rule 59(c)(iv).

The request for proposals and bidding documents may be downloaded from the PPRA website and Punjab e-Procurement System from the publication date. Issuing authority: Superintendent of Police, Punjab Highway Patrol (PHP), Gujranwala Region. Reference: IPL-11440.