PHED Battagram Tender for Four Drinking Water Supply Schemes 2025–26

The Office of the Executive Engineer, Public Health Engineering Division Battagram, invites electronic bids from eligible government-registered contractors for drinking water supply and sanitation schemes in the northern district of Khyber Pakhtunkhwa under AAP No. 176/251120 for 2025–26. This is the fourth invitation, using the single-stage, two-envelope procedure.

Submission deadline: 3 December 2026 at 12:05 noon. Technical bids will open the same day at 1:05 PM in the presence of contractors or their authorized representatives. The deadline for seeking clarification is 30 November 2026 at 3:00 PM. The date and time for opening financial bids will be announced after evaluation of technical bids.

Bidding documents and submission: Bidding documents, including BOQs, standard bidding documents and instructions to bidders, may be downloaded from EPADS at kp.eprocure.gov.pk and the Khyber Pakhtunkhwa KPPRA website at kppra.gov.pk. They may also be obtained from the PHED office concerned.

Bidders must upload their technical and financial bids through EPADS before the submission deadline. They must also send hard copies in separate envelopes: one clearly marked “Technical Bid” with the contractor, company or firm name, and the other clearly marked “Financial Bid” with the work number and contractor or firm name. Both envelopes must be enclosed in a single envelope and delivered by registered courier to the Executive Engineer, PHE Division Battagram, before the deadline. Technical proposals must be numbered, with a table of contents at the beginning corresponding to the numbered pages.

Bid security and fees: The financial proposal must contain the original financial bid, bid security, additional security where applicable, and an original bid entry fee of 0.03%. Bid security of 2% and stamp duty must be deposited with the financial proposal in accordance with the Government of Khyber Pakhtunkhwa Finance Act No. XIII of 2021 and the Board of Revenue and Estate Department letter No. AS (S) 3/240/2021-2/18744-874 dated 2 August 2021. The vendor fee of 0.03% of the bid cost must be attached in the original financial proposal as a CDR.

Below-estimate bids: Contractors quoting more than 10% and up to 20% below the engineer’s estimate must submit additional security equal to 8% of the engineer’s estimated cost, in addition to the 2% bid security. A bid without the required additional security will be treated as non-responsive. If two bids are equal, the successful bidder will be decided by a free toss in the presence of government representatives and the second-lowest bidder, with both bids treated as equally responsive.

A contractor quoting more than 20% below the engineer’s estimate must submit additional security equal to the difference between the submitted bid cost and the engineer’s estimate, together with detailed rate analysis. If the required rate analysis and/or additional security is not submitted, the bid will be treated as non-responsive. If multiple bids quote equal rates more than 20% below the estimate, all will be treated as non-responsive, and the same process will apply to the next-lowest bidder. These requirements follow KPPRA Notification No. S.R.O. (14)/Vol: 1-24/2021-22/6058-71 dated 10 May 2022.

Technical proposal documents: The following documents must accompany the bid. Failure to submit any of them will result in the bid being treated as non-responsive and rejected:

Quoted rates in financial bids must be clear, in both words and figures, and duly signed and stamped by the bidder. Incomplete forms, overwriting, disfiguring, mismatching or materially inaccurate entries will not be accepted. A hard copy of the financial bid uploaded on EPADS must be enclosed in the financial bid envelope.

Evaluation and award: Financial proposals will be opened only for technically responsive qualified bidders after technical evaluation, in the presence of bidders or their representatives who wish to attend. Financial bids of technically non-responsive bidders will be returned unopened. A bidder providing false or incorrect information or tampering with bidding documents will be treated as non-responsive, rejected and subject to legal action. Call deposits of all contractors will be retained until approval of the tenders by the Tender Approving Authority.

All other terms and conditions apply under KPPRA rules, PEC requirements, standard bidding documents and relevant laws. Bids will be evaluated according to the criteria in the bidding documents. With the consent of the competent authority, the procuring entity reserves the right to accept, reject or declare any or all participating bidders non-responsive by assigning a cogent reason.

Only contractors registered with the Khyber Pakhtunkhwa Revenue Authority under Rule No. 37A of the Khyber Pakhtunkhwa Public Procurement of Goods, Works and Services Rules 2014 are required for participation. Bidders must be registered under the Khyber Pakhtunkhwa Finance Act 2013, Khyber Pakhtunkhwa Act No. XXI of 2013, for works, consulting and non-consulting services covered by Schedule II of the Act.

All bidding document conditions must be followed strictly. Missing any condition will result in the bidder being considered non-responsive without notice.

Issuing office: Executive Engineer, Public Health Engineering Division Battagram. Email: Xenphedbattagram@gmail.com. Phone and fax: 0997-310766. Notice reference: INF(P)5516/26. Zero Tolerance to Corruption.