District Council Vehari Tender Notice for Rehabilitation Works and Road Maintenance

The Office of the District Council Vehari invites electronic bids through the Punjab e-Procurement System from eligible contractors and construction firms registered with the Pakistan Engineering Council (PEC) for the financial year 2026–27. Bidders must meet the eligibility requirements in the bidding documents. Procurement will follow the Punjab Procurement Rules, 2014, as amended.

Submission and opening: Bids must be submitted electronically through the Punjab e-Procurement System by 30 November 2026 at 1:00 PM. Bids will be opened electronically at 1:30 PM on the same day in the office of the District Council Vehari, in the presence of bidders or their authorized representatives.

Bidding documents: Separate documents containing detailed instructions, eligibility criteria, specifications, bills of quantities (BOQ) and contract conditions may be downloaded free of charge from the Punjab e-Procurement System and the PPRA Punjab website. Documents containing detailed terms and conditions, specifications, eligibility criteria and other requirements will be available on the Punjab e-Procurement System and PPRA Punjab website from the date of publication of this notice.

Bid security: Each bid must carry security equal to 5% of the estimated cost, submitted only through a Digital Bank Guarantee (e-Bank Guarantee) via the Punjab e-Procurement System. The bidder must generate the PSID through the e-Procurement Portal and arrange for the issuing bank to transmit the Digital Bank Guarantee through SWIFT MT760 in favour of the Chief Officer, District Council Vehari. Physical securities, including CDR, pay order and demand draft, will not be accepted. Bids without a valid Digital Bank Guarantee will be rejected.

The issuing bank must transmit the guarantee through SWIFT MT760 to the designated advising bank with the correct tender reference number and PSID. Upon acceptance of a bid, the successful bidder must furnish performance security equal to 5% of the contract price through SWIFT MT760, in accordance with Rule 56 of the Punjab Procurement Rules, 2014, as amended, and in the form prescribed in the bidding documents. Performance security will be released after successful completion of the contract in accordance with the contract conditions.

Evaluation and award: The contract will be awarded to the lowest evaluated responsive bidder under the Punjab Procurement Rules, 2014, as amended. Manual bids will not be accepted. Bids containing any proposal found to be corrupt, incomplete, unreadable or infected with malware or a virus will be declared non-responsive.

Financial bids: Bidders must quote unit rates, item-wise amounts and the grand total in the BOQ. Percentage-based bids, blank entries, overwriting and incomplete financial bids will not be accepted. Unit rates against each item, the correct amount against each item and the correct sum of all items are mandatory.

Each entry and item of the BOQ must be completed, along with the percentage above or below, and the rates analysis/summary/sub-summary in the financial bid, according to PPRA Circular No. L&M(PPRA)10-1/2011/008595 dated 11 October 2024. Incomplete financial bids, including blank NIT/BOQs and blank entries or pages of the rates analysis/summary/sub-summary, will be declared non-responsive and excluded from the competition for determination of the lowest evaluated bidder.

Additional conditions: If the submission date falls on a public holiday, the next working day will be treated as the closing date at the same scheduled time. Bids must remain valid for 60 days from the opening date, unless otherwise required in the bidding documents. Bid security will be forfeited under the Punjab Procurement Rules, 2014, as amended, if a bidder withdraws during the validity period or fails to execute the contract after acceptance.

Submission of fake information or documents will result in disqualification from the tendering procedure and blacklisting from participation in future tendering processes. The procurement committee and PPRA will also be informed for appropriate action or blacklisting.

The procuring agency may reject all bids or proposals at any time before acceptance under PPRA Rule 35. Following rejection, the procuring entity may re-invite bids or proposals, and only bids submitted through the Punjab e-Procurement System will be considered. The e-Procurement website and the PPRA website, http://eproc.punjab.gov.pk/ViewTender.aspx, will be used exclusively to upload the advertisement and bidding documents.

Issuing authority: Chief Officer, District Council Vehari. Notice reference: IPL-12018.