Sui Southern Gas Company Limited 72nd Annual General Meeting Notice – January 2026

Sui Southern Gas Company Limited will hold its 72nd Annual General Meeting on Tuesday, 27 January 2026 at 10:30 a.m. at its Head Office, ST-4/B, Block 14, Sir Shah Suleman Road, Gulshan-e-Iqbal, Karachi. Shareholders may also participate through video conferencing. The notice is dated 5 January 2026.

Meeting agenda

The meeting notice refers to the Companies Act, 2017 and the Securities and Exchange Commission of Pakistan notification S.R.O. 452(I)/2025 dated 17 March 2025.

Share transfer book closure

The share transfer books will remain closed from 20 January 2026 to 27 January 2026, both days inclusive. Transfers received by the company’s share registrar by the close of business on Monday, 19 January 2026 will be considered for participation in the meeting. The registrar is CDC Share Registrar Services Limited, CDC House, B-99, Block B, SMCHS, Shahrah-e-Faisal, Karachi 74400.

Attendance requirements

Individual shareholders holding shares through the Central Depository Company must bring their original Computerized National Identity Card or passport. Their participant identification and account details will be required for verification. Corporate shareholders must provide a Board resolution or Power of Attorney, together with the specimen signature of the representative authorized to attend the meeting.

Appointment of proxies

A shareholder entitled to attend and vote may appoint a proxy. The completed proxy instrument must reach the company’s registered office at least 48 hours before the meeting, by 10:30 a.m. on 25 January 2026.

For CDC shareholders, attested copies of the shareholder’s and proxy’s CNICs or passports must accompany the proxy form. Corporate shareholders must submit the relevant Board resolution or Power of Attorney with the proxy documents. The proxy must bring an original CNIC or passport when attending.

The proxy form requires the shareholder’s name, address, shareholding, folio or CDC account details, CNIC or passport particulars, and the appointed proxy’s particulars. It must be signed and dated, carry a revenue stamp, and be witnessed by two persons who provide their names, addresses, signatures and CNIC numbers. It also allows an alternative proxy to be nominated.

Electronic participation and registration

Shareholders wishing to participate through video conferencing should register with the Company Secretary. Registration information must include the shareholder’s name, CNIC number, folio or CDC account number, mobile number and email address. Use “Registration for AGM” as the subject of the registration request. The contact number for registration is +92 321 8200864. Meeting access details will be sent to registered participants.

Financial statements and annual report

The audited financial statements for the year ended 30 June 2023 and the accompanying reports are available through the company’s financial reports page at https://www.ssgc.com.pk/all-financial-reports. The company refers to section 223 of the Companies Act, 2017 and SECP notification S.R.O. 389(I)/2023 dated 21 March 2023 concerning electronic access to annual reports.

Shareholders may request a hard copy of the annual report free of charge by completing the request form available on the company’s website, www.ssgc.com.pk. Company information and financial reports can also be accessed through that website.

Payment of cash dividends through bank accounts

Under section 242 of the Companies Act, 2017, cash dividends are payable electronically into shareholders’ designated bank accounts. Shareholders should provide their bank mandate to their CDC participant or, for physical shares, to the share registrar.

The bank mandate requires the account title, bank account number in IBAN format, bank name, branch name and address, shareholder’s name, CNIC number, folio or CDC account number, and mobile number.

Shareholder registration particulars

Physical shareholders should update their registration particulars in accordance with section 119 of the Companies Act, 2017 and regulation 47 of the Companies Regulations, 2024. The particulars include their CNIC, mobile number, email address and bank account details in IBAN format.

Conversion of physical shares into book-entry form

Section 72 of the Companies Act, 2017, effective from 23 May 2017, provides for shares to be held in book-entry form. Shareholders holding physical share certificates are advised to arrange their conversion into electronic holdings through the CDC Central Depository System.

Unclaimed dividends and share certificates

Shareholders with unclaimed dividends or undelivered share certificates should contact the company or its share registrar to lodge their claims under section 244 of the Companies Act, 2017. Related information is available on the company’s website.

Updating contact and identification information

Shareholders should keep their identification and contact particulars current, including CNIC details, email addresses and mobile numbers, for company communications and electronic participation arrangements. The notice refers to SECP notification S.R.O. 452(I)/2025 dated 17 March 2025 and section 185 of the Companies Act, 2017.

Zakat exemption declarations

Shareholders claiming exemption from Zakat deduction under the Zakat and Ushr Ordinance, 1980 should submit the prescribed CZ-50 declaration on stamp paper of Rs. 200. The declaration should reach the share registrar at least ten days before the commencement of book closure.

Change of address

Physical shareholders should promptly notify the share registrar of changes to their registered addresses. Shareholders holding shares through CDC should update their particulars through their respective CDC participants.

Requests for video-conference facilities in another city

Under section 134 of the Companies Act, 2017, shareholders collectively holding at least 10% of the company’s paid-up capital and residing in a city may request a video-conference facility there. The request must be submitted at least ten days before the meeting. Subject to the availability of facilities, the company will communicate the venue and access arrangements at least five days before the meeting. Requests should identify the shareholders, their folio or CDC account details, the shares held, and the city where the facility is requested.

Company address: Sui Southern Gas Company Limited, ST-4/B, Block 14, Sir Shah Suleman Road, Gulshan-e-Iqbal, Karachi. Website: www.ssgc.com.pk. Notice reference: PID(K)1512/26.