Pak Datacom Limited 34th Annual General Meeting Notice 2026

Pak Datacom Limited will hold its 34th Annual General Meeting on Friday, 27 November 2026, at 9:30 a.m. at its head office in Sector G-9/4, Islamabad.

Ordinary business: Members will consider and adopt the audited financial statements for the year ended 30 June 2026, together with the directors’ and auditors’ reports; appoint auditors for the financial year ending 30 June 2027 and fix their remuneration; and transact any other business with the permission of the chair.

Financial statements: Members can access the financial statements through the company’s QR-code facility or at https://www.pakdatacom.com.pk/pdf_search.php?year=2026. Electronic circulation is addressed under Section 223(6) of the Companies Act, 2017.

Participation through video link: Shareholders wishing to attend electronically should register by emailing [email protected] by 25 November 2026. Registration particulars include the shareholder’s name, company name, folio or CDC account number, CNIC number, mobile number and email address. Meeting access details will be sent to registered shareholders on 26 November 2026. Members should follow the company’s participation arrangements and the applicable SECP requirements, including S.R.O. 452(I)/2025.

Share transfer book closure: The company’s share transfer books will remain closed from 20 November to 27 November 2026, both days inclusive. Transfers received by the share registrar by the close of business on 19 November 2026 will be considered for entitlement to attend and vote at the meeting.

Appointment of proxies: A member entitled to attend and vote may appoint a proxy. Completed proxy instruments must reach the company at least 48 hours before the meeting. Proxy forms are available through the company’s website.

Requirements for CDC account holders attending the meeting: Individual account holders and sub-account holders must establish their identity by presenting their original CNIC or passport. Corporate account holders should provide a board resolution or power of attorney bearing the specimen signature of the authorised representative, unless already submitted.

Requirements for CDC account holders appointing proxies: The proxy form must be witnessed by two persons, whose names, addresses and CNIC numbers must be recorded. Attested copies of the CNICs or passports of the beneficial owner and proxy must accompany the form. The proxy must bring an original CNIC or passport to the meeting. Corporate shareholders must submit the relevant board resolution or power of attorney and specimen signature with the proxy documentation, unless previously provided.

Withholding tax on dividends: The following rates apply under Section 150 of the Income Tax Ordinance, 2001:

Shareholders should ensure that their CNIC or NTN particulars and tax status are updated. Joint shareholders should provide their respective shareholding proportions to the share registrar so that tax can be deducted according to each holder’s status. In the absence of a declared allocation, joint holdings will be treated as equally divided.

Electronic dividend payments: Under Section 242 of the Companies Act, 2017, cash dividends are payable directly into shareholders’ bank accounts. Shareholders should provide their bank mandate, including a valid IBAN, bank particulars, shareholder name and CNIC details. Physical shareholders should submit these particulars to the share registrar; CDC account holders should update them through their participant or CDC Investor Account Services. The bank mandate form is available at www.pakdatacom.com.pk.

Share registrar: CDC Share Registrar Services Limited, CDC House, 99-B, Block B, S.M.C.H.S., Main Shahra-e-Faisal, Karachi 74400. Telephone: +92-21-111-111-500.

Unclaimed dividends and shares: Shareholders with outstanding dividend or share claims should contact the company or its share registrar. Unclaimed dividends and shares are subject to the procedure prescribed under Section 244 of the Companies Act, 2017.

Conversion of physical shares: Holders of physical share certificates should arrange conversion into book-entry form through a CDC participant or investor account in accordance with Section 72 of the Companies Act, 2017 and the relevant SECP directions.

Annual report access: The financial statements and annual report are available electronically through the company’s website and QR-code facility. The notice refers to Section 223(6) of the Companies Act, 2017 and S.R.O. 389(I)/2023 dated 27 March 2023. The annual report for the year ended 30 June 2026 and the proxy form are available on the company’s website 21 days before the meeting.

CNIC updates: Shareholders should submit a valid CNIC copy and renew any expired CNIC particulars in accordance with SECP Circular No. 25 of 2024. Physical shareholders should send updates to the share registrar, while CDC shareholders should update their particulars through their participant or CDC Investor Account Services.

Video-conference requests: Under Section 132(2) of the Companies Act, 2017, shareholders holding at least 10% of the company’s share capital may request a video-conference facility at their location by submitting the request at least seven days before the meeting.

Changes in shareholder particulars: Shareholders should promptly update changes to their address, telephone number, mobile number, email address and other account particulars with the share registrar or, for CDC holdings, through the relevant participant or investor account. Members should also follow the applicable SECP requirements for postal-ballot and electronic-voting arrangements.