District Council Hafizabad Tender for Electric Bus Stop Shelters 2026–2027

The Office of the District Council Hafizabad invites electronic bids under the single-stage, single-envelope procedure for the establishment and construction of bus stop shelters for electric buses within its jurisdiction under the financial year 2026–2027 budget.

Bid submission deadline: 30 November 2026 at 2:00 PM. Bid opening: 30 November 2026 at 2:30 PM.

Eligibility: Reputed, financially sound firms, contractors and companies must be enlisted with the relevant departments, registered on Punjab E-Procurement, registered with the relevant tax departments—including Income Tax, Sales Tax, PRA and Professional Tax where applicable—and registered with the Pakistan Engineering Council in the relevant category codes. A valid PEC licence in the relevant category must accompany the bid. Bidders must also attach a valid income tax certificate, active taxpayer status with FBR and PRA, and a fresh affidavit confirming that the bidder or firm has neither been blacklisted by PPRA nor is currently in litigation.

Procurement and submission procedure: Procurement will be conducted through Punjab Procurement Regulatory Authority E-Procurement. The lowest rates will be accepted through E-Procurement after approval from the competent authority. All interested applicants must be registered in the Punjab E-Procurement system to participate. Bids will be received and opened on the dates and times above. Bids uploaded within the stipulated time will be opened on the same closing date and at the time fixed by the procuring agency, in the presence of bidders or their authorized representatives who wish to attend. Attendance will be marked through E-Procurement.

Bidders must pay bid security through online banking via the Punjab E-Procurement system before uploading their bids. The portal is http://ep.punjab.gov.pk, issued by the Government of Punjab for implementation in coordination with S&GAD under No. SO (I&C-I)5-4/2024, dated 3 July 2026.

Bidding documents containing terms and conditions, requirements and specifications may be downloaded before the closing date and time from the PPRA website at http://eproc.punjab.gov.pk/ActiveTenders.aspx and the Punjab E-Procurement website at https://ep.punjab.gov.pk.

Performance guarantee: Under Rule 56 of the PPRA Rules 2014, the successful bidder must submit a performance guarantee in the form of a call deposit or bank guarantee from a scheduled bank within 15 days after the award of the tendered work. It will be returned after successful completion of the project in accordance with PPRA rules. Under the Punjab Local Government (Works) Rules 2017, where the lowest bid rates are equal to or less than 5% of the estimated cost, the lowest bidder must deposit additional performance security from a scheduled bank ranging from 5% to 10%, including the CDR deposited at tendering, within 15 days of issuance of notice. Additional performance security will be refunded after issuance of the completion certificate by the Engineer in Charge.

Bid conditions: Quoted rates must be item-wise and clearly stated. Incomplete, ambiguous or unfilled bids will not be entertained and will be rejected as non-responsive. Non-responsive, non-readable, non-signed and non-stamped bids will also be rejected. A proposal with any item missing will be declared unresponsive; bidders must meet each requirement to be considered responsive.

If an acceptance letter is issued, the successful contractor must execute an agreement with the department on stamp paper of the value prescribed by the Government as soon as possible for issuance of the work order. A contractor or firm submitting any fake or forged document will be debarred or blacklisted.

The procuring agency may reject all bids or proposals at any time before acceptance under PPRA Rules 2014, Chapter VI, Clause 35. It may cancel or delete any item, or increase or enhance the quantity of any item, subject to PPRA rules. It may also reject all or any bid in accordance with PPRA Rules 2014, as amended.

Contractors receiving work orders must conduct quality-control tests at their own expense, where required. All other terms and conditions in the bidding documents will form part of the contract and proceedings. The procurement process will be governed by the Punjab Procurement Regulations 2024 and Punjab Procurement Rules 2014, as amended.

The advertisement and response time will be calculated exclusively from publication on the PPRA website at http://eproc.punjab.gov.pk/ViewTender.aspx, in accordance with Note II.

Issuing authority: Chief Officer, District Council Hafizabad. Publication reference: IPL-11997.