District Council Hafizabad E-Bids for Drainage and Street Works 2026–2027

The Office of the District Council Hafizabad invites electronic bids under the Single Stage Single Envelope procedure for drainage and street improvement schemes under the financial year 2026–2027 budget. Eligible, reputable and financially sound firms, contractors and companies must be enlisted with the relevant departments, registered on Punjab E-Procurement, registered with the relevant tax departments for Income Tax, Sales Tax, PRA and Professional Tax where applicable, and registered with the Pakistan Engineering Council in the relevant category.

Bid security is 5% of the estimated cost.

Required documents: Each bidder must attach a valid PEC licence in the relevant category, a valid income tax certificate, evidence of active status with FBR and PRA, and a fresh affidavit confirming that the bidder or firm has neither been blacklisted by PPRA nor is currently in litigation.

Electronic submission: Procurement will be conducted through Punjab E-Procurement under PPRA requirements. All interested applicants must register on the Punjab E-Procurement system to participate. The lowest rates will be accepted through E-Procurement after approval from the competent authority. Bids uploaded within the stipulated date and time will be opened electronically on the same closing date at the scheduled time, in the presence of bidders or their authorized representatives who wish to attend. Attendance will be recorded on E-Procurement.

Bidders and contractors must pay bid security through online banking with The Punjab Bank before uploading their bids to the Punjab E-Procurement system. The notice refers to the Government of Punjab implementation coordination wing, S&GAD letter No. SO (I&C-I) 5-4/2024, dated 3 July 2026, and the website http://lg.punjab.gov.pk.

Bidding documents: Documents containing the terms and conditions, requirements and specifications can be downloaded free of charge before the closing date and time from the PPRA website at http://eproc.punjab.gov.pk/Activetenders.aspx and the Punjab E-Procurement website at https://ep.punjab.gov.pk.

Performance security: Under Rule 56 of the PPRA Rules 2014, the successful bidder must submit performance security in the form of a call deposit or bank guarantee from a scheduled bank within 15 days after award of the tendered work. This security will be returned after successful completion of the project. Under the Punjab Local Government (Works) Rules 2017, where the lowest bid is equal to or less than 5% of the estimated cost, the lowest bidder must deposit additional performance security from a scheduled bank, ranging from 5% to 10%, including the CDR deposited at the time of tendering, within 15 days of issuance of the notice. The additional performance security will be refunded after the Engineer in Charge issues the completion certificate.

Bid preparation and award: Rates must be quoted item by item and be clearly readable. Incomplete or ambiguous bids and unfilled bids will be rejected as non-responsive. After an acceptance letter is issued, the successful contractor must execute an agreement with the department on stamp paper of the value prescribed by the government as soon as possible so that the work order can be issued.

Submission of fake or forged documents will result in disqualification or blacklisting of the contractor or firm. The procuring agency may reject all bids or proposals before acceptance under Rule 35 of the PPRA Rules 2014. Non-responsive, non-readable, non-signed and non-stamped bids will be rejected.

The procuring agency may cancel or delete any item, or reduce or enhance the quantity of any item, subject to the PPRA Rules. It may also award any bid subject to the PPRA Rules 2014, as amended. Contractors receiving work orders must arrange the required quality-control tests at their own expense where required.

All other terms and conditions in the bidding documents form part of the contract and proceedings. E-procurement will be governed by the Punjab Procurement Regulations 2024 and the Punjab Procurement Rules 2014, as amended. The advertisement's online availability on PPRA at http://eproc.punjab.gov.pk/ViewTender.aspx, and its response period, will be calculated exclusively from its publication date. A bidder's proposal must meet the stated criteria to be considered responsive; missing required documents or conditions will make the proposal unresponsive.

Issuing authority: Chief Officer, District Council Hafizabad. Publication reference: IPL-11691.